Volunteer Sign-Up

Thank you to everyone who volunteered for the 2016 FCA FLL Scrimmage and Qualifier.  Both events were very successful and we couldn’t have hosted them without you.  We look forward to your service again next year.  If you’re interested in volunteering to assist the FCA Robotics Club on a regular basis, please send an email to volunteer@fcarobotics.com.

Fellowship Christian Academy (FCA) has once again been blessed with the opportunity to host a FIRST LEGO League (FLL) Qualifier tournament in partnership with the Perot Museum this December.  FCA will be hosting a FIRST LEGO League (FLL) Qualifier tournament on Saturday, December 3rd, 2016.  We will also be hosting an FLL Scrimmage on Saturday, November 5th, 2016.  We are in need of numerous volunteers to assist with the tournament in order to make it a success.  We are also in need of volunteers for the scrimmage.

If you are interested in volunteering to assist at the tournament or scrimmage, please complete the FCA volunteer registration form at the bottom of the page.

If you would like to order an FCA exclusive FLL T-shirt, you can do so at our online store.

Event Schedules

FLL Qualifier Tournament

The tentative schedule for the tournament on Saturday, December 3rd is as follows:

 7:00 7:30 Volunteer Check-in and Breakfast
 7:30 7:55 Volunteer Meeting (all volunteers except Judges and Referees)
 7:30 8:30 Judge and Referee Meetings
 8:00 8:30 Team Check-in and Setup in Pits
 8:20 8:45 Coaches Meeting
 8:50 9:05 Welcome & Opening Ceremony
 9:10 12:25 Robot Games and Judging Sessions
 12:25 1:25 Lunch Break
 1:25 Robot Games resume and Judging callback begin
 3:00 4:00 Final Judging Deliberations
3:45 Robot Games conclude
4:00 4:30 Closing Ceremonies

FLL Scrimmage

The FCA FLL Scrimmage is on Saturday, November 5th and the schedule for the scrimmage can be found here.  General volunteers are needed to assist with setup Saturday morning as well as during the scrimmage.  Volunteers interested in being a Referee at the FLL Qualifier in December are encouraged to volunteer to referee at the scrimmage as well in order to become familiar with this years Robot Games.

Volunteer Roles

Below is a brief description of some of the various volunteer roles.  We will try to assign you to your preferred volunteer role, but you may be asked to volunteer in a different role as needed.

Robot Design Judges

  • Commitment:  8 hours + training
  • Training:  November 19th in-person or complete the training online
  • Should be a working or retired professional, teacher or college student with an engineering, computer science, technology or science background  (no high school or middle school students)
  • Teams present their robots on a Robot Game field, demonstrate how they built it, programmed it, what they programmed it to do, the logic behind what they did, etc.
  • All judges are required to volunteer for the entire duration of the tournament.
  • 1st time judges will need to attend a mandatory training session or complete the training online.

Project Judges

  • Commitment:  8 hours + training
  • Training:  November 19th in-person or complete the training online
  • Should be a working or retired professional, teacher or college student (no high school or middle school students).  No engineering or science background required .
  • Teams present their projects, explain who/what they researched, what they found out, what problem they decided to solve, and how they’re going to solve it, using skits, posters, LEGOS, etc.
  • All judges are required to volunteer for the entire duration of the tournament.
  • 1st time judges will need to attend a mandatory training session hosted by the Perot Museum or complete the training online.

Core Values Judges

  • Commitment:  8 hours + training
  • Training:  November 19th in-person or complete the training online
  • Should be a working or retired professional, teacher or college student (no high school or middle school students).  No engineering or science background required.
  • Will interview/observe teams throughout all aspects of the competition, observing/scoring teamwork, courteousness, friendliness between teams, GRACIOUS PROFESSIONALISM, etc. (or the opposite!)
  • All judges are required to volunteer for the entire duration of the tournament.
  • 1st time judges will need to attend a mandatory training session hosted by the Perot Museum or complete the training online.

Referees

  • Commitment:  8 hours + training
  • Training:  FCA Scrimmage on November 5th in-person, November 19th in-person or complete the training online
  • In-person training is highly recommended for all referees.
  • Score the Robot Game matches using designated score sheets, rules, and point system
  • Must know the Robot Game missions, rules, updates very well BEFORE the competition
  • All referees are required to volunteer for the entire duration of the tournament.
  • 1st time referees will need to attend a mandatory training session or complete the training online.
  • Returning referees need to familiarize themselves with missions and scoring and updated rules for this year’s and review the training online.

Scorekeepers

  • Must be comfortable with computers and willing/able to learn the scoring software BEFORE the competition
  • Receives the score sheets from the referees after each Robot Game match, enters them into program, projects them, communicates them to emcee
  • Prints out ranking chart, facilitates final rankings for awards and passes these on to Judges, etc.

Emcee

  • Updates spectators of what’s happening on the competition floor, calls the Robot Game action, notifies teams about callbacks, entertains crowds during down times, leads Opening and Closing Ceremonies
  • Should be fun, comfortable in front of a crowd, able to banter with audience, get everyone excited, call the play-by-play action, know about the Challenge, etc.

Pit Master

  • Keeps order in the Pit: makes sure no parents/spectators come in, coordinate teams moving in and out, assisting with getting teams to queue on time, communicates with Judges, other volunteers to get teams where they’re supposed to be
  • Must be aware of the schedule, and all the Pit rules! (possibly could be a responsible FRC/FTC kid!)
  • Communicates scores, callbacks, other info to the Pit from the outside

Judge Room Timekeepers

  • Help keep on schedule from the judging area—make sure teams stay on their time, keep other teams out of judging rooms until their turn, coordinate teams in judging queue, communicate with Pit Master/Pit Runners to get teams out of Pit on time
  • Can be high school students or mature middle school students

Pit Runners

  • Coordinate teams from the Pit to get them where they need to go on time
  • Coordinate/supervise use of practice table (reset)
  • Get teams lined up and ready for queue in either competition area or judging area
  • Can be high school students or mature middle school students

Team Queerer

  • Organizes teams in queue area prior to their Robot Game matches or Judging sessions
  • Must be in constant communication with the Pit Master/runners to get the appropriate teams to the queue area on time
  • Moves teams on and off the field and into and out of the judging areas smoothly—directs teams to their competition table or classroom
  • Can be high school students

Field Attendants/Table Setters

  • Reset the tables after each round
  • Bring the Referee’s score sheet to the Scorekeeper
  • Coordinates teams getting onto and off field
  • Can be high school students

Pre-Tournament Administration

  • Assist with tournament preparation and volunteer registration
  • Copy/print tournament related material
  • Create Judge and Referee Packets
  • Create Team Packets and Name Badges

Social Media

  • Take pictures of the teams throughout the tournament and posts them on social media sites throughout the day.
  • Post score updates for official rounds to social media sites throughout the day.
  • Should be fun, outgoing and familiar with using social media.

General Volunteers

  • Team Check-in assistance
  • Information assistance
  • Hospitality volunteers
  • Way-finders
  • Floaters
  • Crowd control
  • Also can fill roles such as taking over running of A/V equipment, photographing the event, etc.
  • Some roles can be filled by middle and/or high school students

Load-in, Load-out

  • Assist with setup/teardown before and/or after tournament
  • Friday night/Saturday afternoon setup/teardown.


Volunteer Registration Form 

Please complete the FCA volunteer registration form below.  Once submitted, you will receive a confirmation email from info@fcarobotics.com.  If you do not receive a confirmation email, check your SPAM/Junk folder and/or resubmit the form.

NOTE:  Per FIRST Policy, all individuals 18 years of age or older who are volunteering at an official FIRST event, such as an FLL Qualifier tournament must register as a volunteer with FIRST and complete Youth Protection Clearance (YPC) through FIRST.  After submitting your FCA volunteer registration, you will be redirected to the FIRST Volunteer Information Management System (VIMS) site to complete the FIRST volunteer registration and YPC.   A link to FIRST VIMS will also will be provided in your FCA volunteer confirmation email.

If you’re interested in volunteering to help the FCA Robotics teams on a regular basis, please email volunteer@fcarobotics.com

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